COURSE UNIT TITLE

: FILING AND ARCIVING TECHNIQUES

DEGREE PROGRAMMES

Description of Individual Course Units

Course Unit Code Course Unit Title Type Of Course D U L ECTS
BYA 4102 FILING AND ARCIVING TECHNIQUES COMPULSORY 3 0 0 5

Offered By

BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP

Level of Course Unit

Short Cycle Programmes (Associate's Degree)

Course Coordinator

ASSISTANT PROFESSOR MELTEM ARAT

Offered to

BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP
BUREAU MANAGEMENT AND EXECUTIVE ASSISTANTSHIP

Course Objective

The aim of this course is to provide the students to acquire filing and archiving skills.

Learning Outcomes of the Course Unit

1   Explaining the rules of document management
2   Managing the process of document flow
3   Explaining and applying filing rules
4   Explaining and applying the filing standards
5   Explaining and applying archiving rules
6   Explaining and applying document disposal rules

Mode of Delivery

Face -to- Face

Prerequisites and Co-requisites

None

Recomended Optional Programme Components

None

Course Contents

Week Subject Description
1 In-house documents
2 The fundamental rules of information and document management
3 Official correspondence rules and the connection with the filing.
4 The fundamental rules of incoming and outgoing documents management
5 Filing management and filing systems
6 Official filing standardization application
7 Mid-term exam
8 Mid-term exam
9 Form management rules
10 Concept of encryption, decryption, and clipping
11 The Concept of the archiving, the difference between archiving and backup, the difference between archiving and librarianship, and the connection between archiving and the filing.
12 Archiving management and official archiving rules
13 Document disposal management and official document disposal rules
14 The equipment of filing and archiving The difference between filing and archiving

Recomended or Required Reading

Textbook: Yücel Islam, Dosyalama ve Arşivleme Teknikleri, Seçkin Yayınları
lecture notes
Supplementary Textbook: Hakan Koç, Menekşe T. Öztoprak, Yazışma Teknikleri, Seçkin Yayınları
References: The related legislations.
Other materials: Other materials proposed by the lecturer

Planned Learning Activities and Teaching Methods

1. Giving lectures
2. Question and answer

Assessment Methods

SORTING NUMBER SHORT CODE LONG CODE FORMULA
1 MTE MIDTERM EXAM
2 RO Rapor/Ödev
3 FN Final
4 FCG FINAL COURSE GRADE VZ*0.20 + RO*0.20 + FN* 0.60
5 RST RESIT
6 FCGR FINAL COURSE GRADE (RESIT) VZ*0.20 + RO*0.20 + BUT* 0.60


*** Resit Exam is Not Administered in Institutions Where Resit is not Applicable.

Further Notes About Assessment Methods

1. Mid-term exam
2. Research assignments
3. Final exam

Assessment Criteria

The learning objectives are to be assessed by mid-term exam, research assignments and final exam.

Language of Instruction

Turkish

Course Policies and Rules

Students have to attend at least 70% of the courses.

Contact Details for the Lecturer(s)

meltem.arat@deu.edu.tr

Office Hours

It will be determined according to the lecturer's program

Work Placement(s)

None

Workload Calculation

Activities Number Time (hours) Total Work Load (hours)
Lectures 12 3 36
Preparation before/after weekly lectures (reading course materials etc.) 12 2 24
Preparation to Mid-term Exam 1 10 10
Preparation to Final Exam 1 10 10
Preparation of research assignments 10 4 40
Midterm 1 1 1
Final 1 1 1
TOTAL WORKLOAD (hours) 122

Contribution of Learning Outcomes to Programme Outcomes

PO/LOPO.1PO.2PO.3PO.4PO.5PO.6PO.7PO.8PO.9PO.10PO.11PO.12PO.13PO.14PO.15PO.16PO.17PO.18PO.19PO.20
LO.11111
LO.21111
LO.31111
LO.41111
LO.51111
LO.6

CONTACT INFORMATION
Dokuz Eylül Üniversitesi Cumhuriyet Bulvarı No: 144 35210 Alsancak / İZMİR
Phone: +90(232) 412 12 12 - Fax: +90 (232) 464 81 35

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